On-site Construction Administrative Assistant

About Charter Mechanical Contractors

Charter Mechanical Contractors is a leading provider of mechanical and process piping services throughout the Northwest and Southwest, delivering high-quality solutions across a broad range of commercial, industrial, and high-tech manufacturing projects. With an average workforce of approximately 450 employees, Charter has the expertise, resources, and capacity to successfully execute complex, fast-track, and specialized projects.

Our success is built on the quality of our people. We foster a culture of collaboration, reliability, technical excellence, and continuous improvement while providing outstanding opportunities for professional growth and career advancement.

Position Summary

The On-site Construction Administrative Assistant position is mainly responsible for assisting the Project Manager with various administrative and project documentation activities.

Essential Duties

1. Performs clerical and administrative functions in a construction field office.
2. Maintains general office files, including job files, vendor files, and other files related to the company’s operations.
3. Utilizes computer for email correspondence, data input, meeting scheduling, electronic file management.

Job Duties

• • Assist project team with document tracking and processing:
    • Safety training reports, safety inspection reports, audits
    • Contract documents
    • Quality control documents
    • Project submittals, Operation & Maintenance manuals, owner training records
  • Assists with purchase order entry and material tracking.
  • Produces and assembles PDF (Adobe or Bluebeam) documents and packets.
  • Performs document storage and filing in the project management software (Viewpoint & WMS). Training in these systems will be provided.
  • Develops and implements an organized hardcopy filing system.
  • Utilizes Excel, Word, Outlook, Bluebeam to create and manage internal documents.
  • Maintains punctual, regular and predictable attendance.
  • Works collaboratively in a team environment with a spirit of cooperation.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education & Experience

High school diploma or GED. This position requires one to three months related experience and/or training or equivalent combination of education and experience.

Certificates, Licenses and/or Registrations

This position does not require any certificates, licenses, or registrations.

Travel Requirement

This position does not require travel.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Computer Skills

Has advanced basic computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data.

Physical Demands & Work Environment

While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk or hear. The employee is occasionally required to use hands and fingers to type or dial, reach with hands and arms, stoop, kneel, crouch or crawl, use stairways to climb to multiple floors within office building.

What We’re Looking For

We are looking for individuals who are hardworking, eager to learn, detail-oriented, and committed to delivering quality work. Successful candidates will demonstrate initiative, professionalism, and a strong desire to build a long-term career in the mechanical construction industry.

Additional Information

This is a current opening based in Boise, Idaho. Successful candidates must pass a pre-employment background check and drug screening.

To learn more about Charter Mechanical Contractors, visit www.chartermechanical.com.

Equal Employment Opportunity

Charter Mechanical embraces equal employment opportunity and inclusiveness. We are committed to providing equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, disability, genetic information, or any other status protected by applicable law.